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Academic Program Assistant

JOB SUMMARY:
To provide administrative support to the Flex DPT Assistant Program Director concerning all aspects of program operation.
ESSENTIAL FUNCTIONS:
Prepare and furnish relevant information about the program for the web site, catalog, accreditation, student and faculty recruitment and marketing operations; prepare, edit, and proofread documents, ensuring quality of all outgoing correspondence.
Coordinate office procedures including correspondence, appointment scheduling, maintaining program equipment and functions.
Attend department meetings and any scheduled retreats. Prepare agendas and record minutes and handouts. Distribute minutes on a timely basis.
Maintain faculty files for the Flex DPT Assistant Program Director; process confidential faculty evaluations at the end of each semester.
Interact with faculty, staff, students, alumni, visitors or outside agencies to relay University information, policies, procedures and activities. This includes mail, email, faxes and telephone messages.
Prepare, mail-out and compile data from surveys of alumni and their employers.
Prepare various types of media of course related materials for distribution to students.
Act as a back-up to university receptionist when needed.
Other responsibilities as assigned by university business manager.
Hours are Tuesday through Saturday
External Requirements KNOWLEDGE, SKILL AND EXPERIENCE:
Minimum of three years of experience as an administrative assistant
Intermediate to advanced experience with Microsoft Office products such as Windows, Word, Excel, PowerPoint
Minimum of high school diploma or equivalent (bachelor's degree or vocational training in office skills preferred).
Previous experience making travel arrangements helpful. Job Category Academic Support State/Province/Region CA Country United States Position Type Staff Employment Type Regular Job Type Full Time

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